Duplication Services

General Information

We provide copies of materials from Special Collections to support research and for use in publications.

Our staff can make photocopies or digital scans of up to 50 pages of standard-size documents for you. We will consider requests for copies of other items (such as oversize documents, posters, rare books, etc.) on an individual basis. Copies will be made only if there is no risk of damaging the originals.

We evaluate and approve copy requests on the basis of material format, physical condition, staff availability, and any applicable restrictions. We reserve the right to refuse a request because of copyright regulations, privacy rights, donor-imposed restrictions, or other related issues.

NOTICE WARNING CONCERNING COPYRIGHT RESTRICTIONS: The copyright law of the United States (Title 17, United States Code) governs the making of photocopies or other reproductions of copyrighted material. Under certain conditions specified in the law, libraries and archives are authorized to furnish a photocopy or other reproduction. One of these specific conditions is that the photocopy or reproduction is not to be “used for any purpose other than private study, scholarship, or research.” If a user makes a request for, or later uses, a photocopy or reproduction for purposes in excess of “fair use,” that user may be liable for copyright infringement.

How to Request Copies

You can request copies of Special Collections materials either in person or via this form. Please help us locate the items you want by including as much of the following information as you can:

  • Name of the collection containing the items

  • Box and folder numbers

  • Item titles or short descriptions

  • Dates

  • Page numbers

Duplication Fees and Processing Time

We currently offer duplication service free of charge. This includes photocopies or research-quality scans (pdf or jpeg format) of standard-size documents in quantities of 50 pages or fewer.

Requests for high-resolution, publication-quality scans are also accepted. Please visit our Copyright and Citation Guide for information on using images in publications.

Standard turnaround time for reference-quality copies is 5-7 business days from the date we receive your request. Rush orders (3-5 business days) for reference-quality copies may be arranged, but we cannot guarantee an exact delivery date. Requests for publication-quality images or other complicated requests may take more than the standard 5-7 business days to fulfill.

Personal Cameras and Scanners

You may use your own camera (with flash turned off) to capture images when visiting our reading room. However, we do not allow you to use your own scanning equipment.

Publishing Guidelines

If you plan to publish or publicly display a digital image from NAL’s Special Collections, you are responsible for:

  • Investigating the item’s copyright status and following copyright law

  • Citing the source of the item

For more information, please see the Copyright and Citation Guide